Defense

How to present your work?

Andy Weeger

Neu-Ulm University of Applied Sciences

January 1, 2022

Motivation

Never let the facts get in the way of a good story. Unknown, often attributed to Mark Twain

Introduction

Basics

If your paper is accepted to be presented at an conference, you need to deliver an oral presentation of your work.

If you want to obtain a university degree, you have to defend your thesis, usually in front of two or more examiners and possibly the interested public.

Both run very similarly:

• You give your presentation (usually with slides)
• The committee and/or the public will ask questions about your research after you finished your presentation

Tipps to prepare

Here are a few tips on how to prepare for your thesis defense.

• Tell a convincing story
• Design high-quality slides
• Anticipate questions and prepare for them
• Have a backup plan

Tell a convincing story

• You can’t present all you have done—tell a convincing story that portraits your research well and leave room for questions
• Do not plan for more then 1 slide per 2 minutes, rather less
• It’s a scientific presentation, so don’t forget good practices (e.g., references)
• Prepare properly, practice your talk and make sure it fits the time limitations, you know your slides and you have opening and closing statements prepared

Design high-quality slides (Hyton, n.d.)

• Do not plan for ideal conditions, make sure that everyone can see and read the contents
• Avoid fancy backgrounds on your slides
• Use readable typography (sans-serif, appropriate weight)
• Don’t overload your slides (e.g., use only the upper two thirds of the slides, try to use not text at all)
• Put page numbers on your slides

Anticipate questions and prepare for them

• Sit at other defenses of your supervisors to get a feeling for how and what they ask
• Do a dry-run in front of a friendly audience to spot topics that trigger questions
• Create a list of possible questions and prepare answers
• Prepare for questions you don’t know the answer (“I don’t know, but I would think […]”)

Have a backup plan

Technology is unpredictable. Life is too.

• Ask a trusted person to be ready to help you out
• Put your slides on a cloud storage
• Prepare handouts if technology fails
• If its a public presentation, I would bring an extra shirt ;-)

Q&A

Literature

Hyton, James. n.d. “How to Design Outstanding PowerPoint Slides.” https://phd.academy/blog/how-to-design-outstanding-powerpoint-slides.