Environment

What external forces need to be considered?

Andy Weeger

Neu-Ulm University of Applied Sciences

September 22, 2023

Learning outcomes

After this session, you should have a solid understanding of

• the nature and purpose of an external audit in formulating strategies;
• major external forces that impact organizations;
• Porter’s Five-Forces Model and its relevance in formulating strategies;
• the impact of climate change on firms and strategies to cope with its effect;
• Megatrends, their identification and impact on strategic management;
• as well as the development and use of an External Factor Evaluation (EFE) matrix.

Reflection

Form small groups of 3 to 4 students, discuss your findings from reading Hallegatte (2009), and create a summary of the key findings concerning the importance of climate change for contemporary firms, uncertainties, robust decision-making, and economic evaluation and reflect their implications for strategic management on a few slides (20 minutes).

Be prepared to present your findings in a five-minute presentation.

External audit

Overview

Scanning the environment to identify key variables so that strategies can be formulated to take advantage of the opportunities and reduce the impacts of the threats.

The essence of strategy formulation is coping with competition. Competition is caused not only by other players, but also by the broader environment (e.g., the underlying economics/structure of the industry) (Mintzberg 2014). The external strategic management audit¹ focuses on identifying and evaluating environmental trends and events beyond the control of a single firm (David and David 2016).

The purpose of an external audit is to develop a finite list of opportunities that could benefit a firm as well as threats that should be avoided. As the term finite suggests, the external audit is not aimed at developing an exhaustive list of every possible factor that could influence the business; rather, it is aimed at identifying key variables that offer actionable responses.

Identifying and evaluating external opportunities and threats enables organizations to develop a clear mission, to design strategies to achieve long-term objectives, and to develop policies to achieve annual objectives. Firms should be able to respond either offensively or defensively to the factors by formulating strategies that take advantage of external opportunities or that minimize the impact of potential threats.

Key external forces

External forces can be divided into five broad categories:

Economic; social, cultural, demographic, and environmental; political, governmental, and legal; technological; and competitive forces.

External forces can be divided into five broad categories:

• economic forces
• social, cultural, demographic, and environmental (S C D E) forces
• political, governmental, and legal forces
• technological forces
• competitive forces

Characteristics of forces

When identifying and prioritizing key external factors in strategic planning, make sure the factors selected are (1) specific (i.e., quantified to the extent possible); (2) actionable (i.e., meaningful in terms of having strategic implications); and (3) stated as external trends, events, or facts rather than as strategies the firm could pursue (David and David 2016).

Exercise

Form small groups and identify legal and ethical ways to obtain competitive intelligence.

• Reverse-engineer rival firms’ products
• Use surveys and interviews of customers, suppliers, and distributors of rival firms
• Conduct fly-over and drive-by visits to rival firm operations
• Search online databases
• Contact government agencies for public information about rival firms
• Monitor relevant trade publications, magazines, and newspapers
• Purchase social-media data about customers of all firms in the industry
• Hire top executives from rival firms

Visualization

Relationships between external forces and organizations based on (David and David 2016, 220)

 

 

Figure 1: Relationships between external forces and organizations based on (David and David 2016, 220)

Porter’s Five-Forces Model

Overview

The essence of strategy formulation is coping with competition.

A framework for competitive analysis of a specific industry based on five basic forces that determine the ultimate profit potential of that industry.

Porter’s Five-Forces Model of competitive analysis is a widely used approach for developing strategies in many industries (Porter 1986).

According to Porter (1986), the state of competition in an industry depends on five basic forces. The collective strength of these forces determines the ultimate profit potential of that industry.

Knowledge/analysis of the underlying sources of competitive pressures provides the groundwork for effective strategic courses of action.

Visualization

The Five-forces model of competition (Porter 1986)

 

 

 

Figure 2: The Five-forces model of competition (Porter 1986)

Tactics

Tactics such as price competition, product introductions, advertising battles, etc. are often used by rivals jockeying for position.

Intense rivalry is related to the presence of a number of factors:

• Competitors are numerous, or are roughly equal in size and power
• Industry growth is slow, precipitating fights for market share
• The product/service lacks differentiation or switching costs
• Fixed costs are high, or the product is perishable
• Capacity is normally augmented in large increments
• Exit barriers are high
• Rivals are diverse in strategies, origins and ‘personalities’

Megatrends

Overview

Long-term, global, and transformative trends that bring about fundamental changes and transformations in various domains and at multiple levels.

The concept of megatrends in strategic management refers to long-term, global, and transformative trends that significantly impact various aspects of society, the economy, industries, and organizations. These trends are characterized by their sustained and pervasive influence over many years, often spanning decades. Megatrends shape the business landscape, influence consumer behavior, drive technological innovation, and create both opportunities and challenges for businesses and other stakeholders.

Key characteristics and aspects of the concept of megatrends include:

• Long-term perspective: Megatrends unfold over extended periods, typically spanning 10 to 20 years or more. They represent enduring shifts in societal, economic, and technological dynamics.
• Global impact: Megatrends transcend geographical boundaries and affect countries, regions, and industries worldwide. They have a broad and pervasive reach.
• Transformational effects: Megatrends bring about fundamental changes and transformations in various domains, including demographics, technology, environment, politics, and culture. They reshape the way people live, work, and interact.
• Cross-industry relevance: Megatrends impact multiple industries and sectors, often requiring organizations to adapt, innovate, and adjust their strategies to remain competitive and relevant.
• Strategic implications: Organizations must consider megatrends in their strategic planning processes. Failure to do so can result in missed opportunities or exposure to risks associated with not aligning with the evolving landscape.

Examples

The Zukunftsinstitut has identified 12 megatrends:

Gender shift, health, globalisation, connectivity, individualisation, mobility, security, new work, neo-ecology, knowledge culture, silver society, urbanisation.

EFE matrix

Purpose

An External Factor Evaluation (EFE) matrix allows strategists to summarize and evaluate economic, social, cultural, demographic, environmental, political, governmental, legal, technological, and competitive information.

The EFE matrix shows how the organization responds to existing opportunities and threats in its industries. Or, in other words, how the firm’s existing strategies effectively take advantage of existing opportunities and minimize the potential adverse effects of external threats.

Development

• List the key external factors (grouped by opportunities and threats)
• Assign weighing to the factors (0-100%)
• Rate the effectiveness of current strategies from 1-4
• Multiply weight * rating
• Sum weighted scores

A total weighted score of 4.0 indicates that the organization is responding in an outstanding way to existing threats and opportunities in the industry.

Example

EFE matrix for a Local 10-theater cinema complex

Key External Factors	Weight	Rating	Score
Opportunities
1. Two new neighborhoods developing within 3 miles	0.09	1	0.09
2. TDB University is expanding 6% annually	0.08	4	0.32
3. Major competitor across town recently closed	0.08	3	0.24
4. Demand for going to cinemas growing 10%	0.07	2	0.14
5. Disposable income among citizens up 5% in prior year	0.06	3	0.15
6. Rowan County is growing 8% annually in population	0.05	3	0.15
7. Unemployment rate in county declined to 3.1%	0.03	2	0.06
8. Unemployment rate in county declined to 3.1%	0.03	2	0.06
Threats
9. Trend toward healthy eating eroding concession sales	0.12	4	0.48
10. Demand for online movies and DVDs growing 10%	0.06	2	0.12
11. Commercial property adjacent to cinemas for sale	0.06	3	0.18
12. TDB University installing an on-campus movie theater	0.04	3	0.12
13. County and city property taxes increasing 25%	0.08	2	0.6
14. Local religious groups object to R-rated movies	0.04	3	0.12
15. Movies rented at local Red Box’s up 12%	0.08	2	0.16
16. Movies rented last quarter from Time Warner up 15%	0.06	1	0.06
Total	1.00		2.58

Exercise

Form small groups and develop an EFE matrix for the HNU.

Review and consolidation

The following questions are designed to review and consolidate what you have learned and are a good starting point for preparing for the exam.

• Describe the nature and purpose of an external assessment in formulating strategies.
• How can robustness in strategic decision-making be increased?
• How can organizations assess the cost-effectiveness of their strategies and make informed decisions about resource allocation in light of the many uncertainties of our complex world?
• What is Porter’s Five-Forces Model and what is its relevance in formulating strategies?
• What are (legal) key sources of information for identifying opportunities and threats?
• Why is [a megatrend] considered as a megatrend? Justify your answer.
• Why must megatrends be considered in the process of strategy formulation and evaluation?
• Explain the significance of an EFE matrix total weighted score of 3.67 versus a 1.59.
• How have external factors resulted in a major overhaul to the traditional retail industry as we once knew it?
• Describe how political elections can be an important external factor for companies to consider. Select an industry and reveal some key political factors impacting firms.
• Explain how Facebook, Twitter, and Instagram can represent a major threat or opportunity for a company in different industries.
• Identify and explain a recent economic, social, political, or technological trend that significantly affects the HNU.
• Discuss the following statement: Major opportunities and threats usually result from an interaction among key environmental trends rather than from a single external event or factor.
• Do you agree with Porter’s view that competitive positioning within an industry is a key determinant of competitive advantage(s)?
• Why do anual reports often state external risk information in really vague terms; why should strategists avoid including such vagueness in external assessments (e.g., in developing an EFE Matrix)?

Homework

Read Peteraf (1993) and make notes on following questions:

• What is the Resource-Based View (RBV) of the firm, and how does it differ from other perspectives in strategic management?
• What are the key elements of a firm’s resources, as discussed in the paper? Can you provide examples?
• Explain the concept of resource heterogeneity. Why is it considered a crucial factor in determining competitive advantage according to the RBV?
• What is the significance of resource immobility in the RBV? How does it relate to the sustainability of competitive advantage?
• Define dynamic capabilities and their role in the RBV. How do dynamic capabilities enable firms to adapt and innovate over time?
• What is the relationship between a firm’s resources, competitive advantage, and value creation for customers?
• How does the RBV contribute to our understanding of why some firms consistently outperform others in the marketplace?
• What implications does the paper have for strategic management? How can businesses leverage the insights from the RBV to enhance their competitiveness?
• In your opinion, what are the most significant takeaways from the paper, and how might they be applied in a practical business context?

Q&A

Literature

David, F. R., and F. R. David. 2016. Strategic Management: A Competitive Advantage Approach, Concepts and Cases, Global Edition. Psychology Express. Pearson Education.

Hallegatte, Stéphane. 2009. “Strategies to Adapt to an Uncertain Climate Change.” Global Environmental Change 19 (2): 240–47.

Mintzberg, Henry. 2014. The Strategy Process: Concepts, Contexts, Cases. Pearson education.

Peteraf, Margaret A. 1993. “The Cornerstones of Competitive Advantage: A Resource-Based View.” Strategic Management Journal 14 (3): 179–91.

Porter, Michael E. 1986. Competition in Global Industries. Harvard Business Press.

Footnotes

1. The external strategic management audit is sometimes also called environmental scanning or industry analysis.